Panduan Lengkap Membalas Email Undangan Wawancara Kerja Dalam Bahasa Inggris (2025)

Mendapatkan email undangan wawancara kerja dalam bahasa Inggris memang membanggakan, tetapi bagaimana cara membalasnya dengan tepat? Kesalahan kecil dalam penulisan balasan bisa memengaruhi perspektif HRD terhadap profesionalisme Anda—padahal ini adalah kesempatan pertama untuk menunjukkan kemampuan komunikasi Anda. Tidak perlu khawatir! Panduan ini akan membahas struktur balasan yang benar, contoh kalimat yang efektif, hingga tips menghindari kesalahan umum agar email Anda terdengar sopan, percaya diri, dan meninggalkan kesan positif. Simak sampai akhir untuk memastikan balasan Anda sempurna!

Mengapa Balasan Email Undangan Interview Penting?

Balasan email undangan wawancara bukan sekadar formalitas. Ini adalah kesempatan emas untuk:

• Menunjukkan profesionalisme – HRD akan menilai kemampuan komunikasi tertulis Anda sejak tahap ini.
• Mengonfirmasi ketersediaan – Menghindari kesalahpahaman tentang jadwal atau lokasi wawancara.
• Membangun kesan positif – Email yang rapi dan sopan mencerminkan sikap serius Anda terhadap peluang kerja.
• Menambahkan nilai tambah – Anda bisa menyisipkan apresiasi atau pertanyaan cerdas yang menunjukkan minat mendalam terhadap posisi tersebut.

Menurut survei LinkedIn 2024, 67% rekruter mengaku memperhatikan detail balasan email kandidat sebagai bagian dari penilaian awal. Jadi, jangan anggap remeh tahap ini!

Struktur Ideal Balasan Email Undangan Interview

Agar email Anda terlihat profesional dan mudah dibaca, ikuti struktur berikut dengan urutan yang jelas:

1. Subject Line (Baris Subjek)

Gunakan subjek yang jelas, singkat, dan relevan. Contoh:

• Confirmation for [Posisi] Interview on [Tanggal]
• Thank You for the Interview Invitation – [Nama Anda]
• Follow-Up: Interview Schedule for [Posisi] at [Perusahaan]

Hindari: Subjek yang terlalu umum seperti "Re: Interview" atau "Balasan".

2. Salam Pembuka (Greeting)

Gunakan sapaan formal berdasarkan nama penerima (jika diketahui):

• Dear Mr./Ms. [Last Name], (jika tahu nama)
• Dear Hiring Manager, (jika nama tidak diketahui)
• Dear [Nama Perusahaan] Team, (untuk tim HR umum)

Catatan: Hindari sapaan terlalu kasual seperti "Hi" atau "Hello" kecuali perusahaan memiliki budaya komunikasi yang sangat informal.

3. Paragraf Pembuka: Ucapan Terima Kasih

Mulailah dengan mengungkapkan rasa terima kasih atas kesempatan yang diberikan. Contoh:

• "Thank you for inviting me to interview for the [Posisi] position at [Perusahaan]. I sincerely appreciate the opportunity."
• "I am writing to express my gratitude for the chance to discuss the [Posisi] role with your team."

4. Konfirmasi Jadwal dan Detail Wawancara

Ulangi detail penting seperti tanggal, waktu, dan metode wawancara (onsite/online) untuk memastikan tidak ada kesalahpahaman. Contoh:

• "I am available to attend the interview on [Tanggal] at [Waktu] via [Zoom/Google Meet/onsite at Office Address]."
• "Please let me know if there are any documents or preparations I should bring to the interview."

5. Paragraf Penutup: Penegasan Minat dan Tawaran Bantuan

Akhirkan email dengan:

• Penegasan antusiasme terhadap posisi.
• Tawaran untuk memberikan informasi tambahan jika diperlukan.
• Ucapan terima kasih kembali.

Contoh:

• "I am very excited about the opportunity to contribute to [Perusahaan] and look forward to our discussion. Should you require any additional information from my side, please don't hesitate to ask."

6. Salam Penutup (Closing)

Gunakan penutup formal seperti:

• Best regards,
• Sincerely,
• Kind regards,

Diikuti dengan nama lengkap dan nomor kontak (opsional).

10 Contoh Balasan Email Undangan Interview (Berbagai Situasi)

Berikut adalah contoh balasan email yang bisa Anda sesuaikan berdasarkan situasi:

1. Balasan Standar (Menerima Jadwal)

Subject: Confirmation for Marketing Manager Interview on June 10, 2025

Email:

Dear Ms. Lestari,

Thank you for inviting me to interview for the Marketing Manager position at PT Maju Mundur. I am excited about the opportunity to join your team and contribute to the company's growth.

I confirm my availability for the interview on June 10, 2025, at 2:00 PM WIB via Zoom. Please let me know if there are any materials I should prepare in advance.

Looking forward to our conversation. Should you need any further information, feel free to contact me at [Nomor Telepon].

Best regards, Budi Santoso

2. Meminta Penjadwalan Ulang (Reschedule)

Subject: Request to Reschedule Interview for Graphic Designer Position

Email:

Dear Hiring Team,

I hope this email finds you well. I sincerely appreciate the invitation to interview for the Graphic Designer role at Studio Kreatif. Unfortunately, due to a prior commitment, I am unable to attend the scheduled interview on June 5, 2025.

Would it be possible to reschedule the interview to June 7 or 8, 2025? I am flexible with the time and happy to adjust to your convenience.

Thank you for your understanding. I look forward to your positive response.

Kind regards, Siti Nurhaliza

3. Balasan untuk Wawancara Online (Zoom/Google Meet)

Subject: Ready for Virtual Interview – Data Analyst Position

Email:

Dear Mr. Wijaya,

Thank you for the opportunity to interview for the Data Analyst position at PT Data Prima. I have marked my calendar for the virtual interview on June 12, 2025, at 10:00 AM WIB via Google Meet.

To ensure a smooth session, I have tested my internet connection and audio/video settings. Please let me know if there are any specific documents or case studies I should prepare.

I am eager to discuss how my skills align with your team's needs. Thank you once again.

Sincerely, Andi Prasetyo

4. Balasan dengan Pertanyaan Tambahan

Subject: Follow-Up Questions for Sales Executive Interview

Email:

Dear Ms. Hartono,

I am grateful for the invitation to interview for the Sales Executive role at PT Sejahtera Abadi. I am available on June 15, 2025, at 3:00 PM as scheduled.

Could you kindly clarify whether the interview will focus on technical skills or behavioral questions? This will help me prepare more effectively. Additionally, should I bring a portfolio of my previous sales achievements?

Thank you for your guidance. I am looking forward to the opportunity.

Best regards, Rina Wulandari

5. Balasan untuk Wawancara Panel (Beberapa Pewawancara)

Subject: Confirmation: Interview with the Hiring Panel on June 18

Email:

Dear Hiring Committee,

I appreciate the invitation to meet with the panel for the Project Manager position at PT Inovasi Teknologi. I am honored to have this opportunity and confirm my attendance on June 18, 2025, at 9:00 AM at your office.

Could you please share the names and roles of the panel members? This will help me tailor my responses to address their specific areas of expertise.

Thank you for your time and consideration. I am excited to contribute to your team's success.

Sincerely, Dedi Hermanto

6. Balasan untuk Wawancara Tahap Kedua

Subject: Excited for the Second Interview – Product Developer Role

Email:

Dear Mr. Susilo,

Thank you for advancing me to the second round of interviews for the Product Developer position. I am eager to continue the discussion and confirm my availability on June 20, 2025, at 11:00 AM.

If there are any additional materials, such as a product roadmap or technical assessment, that I should prepare, please let me know. I am happy to provide further examples of my work.

Looking forward to our next conversation.

Best regards, Fajar Pratama

7. Balasan dengan Lampiran Dokumen Tambahan

Subject: Interview Confirmation – Attached Updated Resume

Email:

Dear Ms. Putri,

I am writing to confirm my attendance for the HR Specialist interview on June 22, 2025, at 1:00 PM. As requested, I have attached an updated version of my resume with additional details on my recent certifications.

Please let me know if there are other documents you'd like me to bring. I am enthusiastic about the opportunity to contribute to PT Sumber Daya Manusia's talent development initiatives.

Thank you for your time.

Kind regards, Lina Kartika Attachment: Lina_Kartika_Resume_2025.pdf

8. Balasan untuk Wawancara di Luar Kota

Subject: Travel Arrangements for Interview in Surabaya

Email:

Dear Hiring Manager,

Thank you for inviting me to interview for the Regional Sales Manager position at your Surabaya office. I confirm my availability on June 25, 2025 and have arranged my travel accordingly.

Could you kindly provide the exact office address and any specific instructions for visitors? I will arrive the day before to ensure I am punctual.

I appreciate your support and look forward to meeting the team.

Sincerely, Hendra Gunawan

9. Balasan untuk Wawancara dengan Tugas Pra-Wawancara

Subject: Submission of Pre-Interview Assignment

Email:

Dear Mr. Aditya,

I am excited to confirm my interview for the Content Strategist position on June 27, 2025. As requested, I have completed the pre-interview assignment and attached my content audit report for your review.

The assignment allowed me to explore [Perusahaan]'s current content strategy in depth, and I am eager to discuss my findings during our meeting.

Please let me know if you require any revisions or additional information.

Best regards, Maya Sari Attachment: Maya_Sari_Content_Audit_2025.docx

10. Balasan untuk Wawancara dengan CEO/Founder

Subject: Honored for the Interview with [CEO Name]

Email:

Dear Mr. [CEO's Last Name],

I am truly honored by the opportunity to interview with you for the Chief of Staff position at [Perusahaan]. Your leadership in [industri/sektor] has been a significant inspiration, and I am eager to discuss how I can support your vision.

I confirm my availability on June 30, 2025, at 4:00 PM and have prepared thoroughly to align with the company's strategic goals.

Thank you for your time. I look forward to our conversation.

Sincerely, Ahmad Fadli

5 Kesalahan Umum yang Harus Dihindari

Meskipun struktur email sudah benar, kesalahan kecil bisa merusak kesan profesional Anda. Hindari hal-hal berikut:

1. Terlalu Kasual atau Terlalu Kaku

Salah: "Hey there! Thanks for the interview invite. See ya on Monday!"

Benar: "Dear Ms. Anisa, thank you for the opportunity. I look forward to our meeting on Monday."

Tip: Sesuaikan nada dengan budaya perusahaan (lihat situs web atau media sosial mereka untuk petunjuk).

2. Tidak Mengonfirmasi Detail Wawancara

Selalu ulangi tanggal, waktu, dan metode wawancara untuk menghindari kesalahpahaman. Contoh:

"I confirm my attendance for the interview on July 2, 2025, at 10:00 AM via Zoom."

3. Terlalu Panjang atau Bertele-tele

HRD sibuk—jaga email tetap singkat, jelas, dan langsung ke inti (ideal: 3–4 paragraf).

4. Lupa Menyertakan Informasi Kontak

Sertakan nomor telepon atau email alternatif untuk memudahkan HRD jika ada perubahan mendadak.

5. Mengabaikan Proofreading

Kesalahan tata bahasa atau ejaan (misal: "your" vs. "you're") bisa membuat Anda terlihat ceroboh. Gunakan tools seperti Grammarly atau Tugasin untuk memeriksa tulisan sebelum mengirim.

Tips Tambahan untuk Balasan yang Mengesankan

Ingin balasan email Anda benar-benar stand out? Terapkan tips ini:

1. Personalisasi Email

Jika memungkinkan, sebutkan nama pewawancara atau detail spesifik dari perusahaan (misal: "I admire [Perusahaan]'s recent initiative in sustainability…").

2. Tunjukkan Antusiasme (Tapi Jangan Berlebihan)

Contoh kalimat yang tepat:

• "I am genuinely excited about the opportunity to contribute to your team's mission."
• "This role aligns perfectly with my passion for [bidang terkait]."

3. Sertakan Pertanyaan Cerdas

Pertanyaan seperti:

• "Could you share more about the team I'd be collaborating with?"
• "What are the key priorities for this role in the first 90 days?"

… menunjukkan Anda sudah mempersiapkan diri dengan baik.

4. Gunakan Format yang Mudah Dibaca

Alinea pendek (2–3 kalimat), bold untuk informasi penting, dan italic untuk penekanan.

5. Kirim dalam Waktu yang Tepat

Balas email dalam 24–48 jam setelah menerima undangan. Terlalu cepat terkesan terburu-buru; terlalu lambat terkesan tidak serius.

Kesimpulan: Siap Meninggalkan Kesan Pertama yang Tak Terlupakan

Membalas email undangan wawancara dalam bahasa Inggris tidak harus menakutkan. Dengan struktur yang jelas, contoh yang tepat, dan perhatian terhadap detail, Anda bisa menciptakan balasan yang tidak hanya profesional tetapi juga memorable. Ingat:

• Gunakan subjek yang spesifik.
• Sapa penerima dengan sopan dan personal.
• Konfirmasi detail wawancara dengan jelas.
• Akhirkan dengan antusiasme dan tawaran bantuan.
• Selalu proofread sebelum mengirim!

Jika Anda masih merasa kurang percaya diri dengan kemampuan menulis bahasa Inggris, jangan ragu untuk memanfaatkan layanan profesional seperti Tugasin untuk memastikan email Anda sempurna. Kesempatan kerja yang baik layak didapatkan dengan persiapan terbaik—mulai dari balasan email pertama!

Selamat mencoba, dan semoga sukses dalam wawancara Anda!